EXHIBITOR GUIDE
RULES
AD FORM
APPLICATION
MassHOPE is looking forward to our 2026 Christian Homeschool and Parenting Convention, and we hope to have you with us serving homeschool families in Massachusetts and beyond! For decades now, our annual convention has provided inspiration, support, and resources for homeschool parents throughout New England. We are looking forward to yet another year.
Our convention is scheduled for April 23 – 25, 2026, and will once again be found at the Sturbridge Host Hotel and Conference Center, centrally located in Sturbridge, Massachusetts.
Exhibitor Registration is not final until you have completed the application form, sent payment, and have been accepted.
IMPORTANT NOTES FOR 2026:
Participation is by invitation only.
We request that, whenever possible, vendors select a single booth. Requests for multiple booths will be handled individually, with a maximum of four (4) spaces.
In order to accommodate as many exhibitors as possible in this venue, all exhibit hall booth spaces are 8’ D x 10’ W with one (1) 6’ table. (There are a limited number of smaller 8’x8’ booths available outside the exhibit hall for non-selling vendors, such as colleges and camps.)
EXHIBITOR BOOTH OPTIONS
Early Bird booth price is available through January 15, 2026.
Standard booth price is available through March 1, 2026.
Short Notice registration is available after March 1, 2026. We will make every attempt to include you in our convention program, but there is no guarantee.
Exhibit Hall Booth Early Bird $400 / Standard $425 / Short Notice $450
8’ D x 10’ W booth, 8’ high back drape, 3’ high side drapes, one (1) 6’ skirted table, two (2) chairs, and an ID sign
Lobby Booth Early Bird $325 / Standard $350 / Short Notice $375
Lobby booths are available in a limited number and are for ministries and nonprofits to share information only, with no product sales or fundraisers. As an example, colleges and universities, as well as camps, are eligible for lobby booths.
8’ D x 8’ W booth, 8’ high back drape, 3’ high side drapes, one (1) 6’ skirted table, two (2) chairs, and an ID sign (Note: Lobby booth placement will be in a heavily traveled hallway. Exhibitors should secure any items of value overnight.)
| 2026 | Size (DxW) |
Early Bird (thru 1/15/26) |
Standard (thru 3/1/26) |
Short Notice (post 3/1/26) |
| Exhibit Hall | 8′ x 10′ | $400 | $425 | $450 |
| Lobby | 8′ x 8′ | $325 | $350 | $375 |
Booth placement will be determined by the MassHOPE Exhibit Hall Coordinator and the convention committee prior to the event.
EXHIBITOR HALL GENERAL INFORMATION
Hotel Information: A block of rooms has been reserved at the Sturbridge Host Hotel & Conference Center, 366 Main Street, Sturbridge, Massachusetts. Discounted rooms ($109/night + tax) are available on a first come, first served basis to both exhibitors and attendees.
To make your reservation, you must call the Sturbridge Host and mention you are with MassHOPE in order to receive the contracted rate.
Phone number: 508-347-7393
Room block release date: April 3, 2026
Hotel Parking: There is a large open-air parking lot at the hotel with plenty of space for parking.
Exhibit Hall Location: Hawthorne Hall of the Sturbridge Host Hotel & Conference Center, 366 Main St, Sturbridge, MA
Exhibitor Set-Up and Tear-Down
Set-Up – Thursday, April 23, 2026: 10:00 AM – 8:00 PM
Tear-Down – Saturday, April 25, 2026: 5:00 PM – 8:00 PM
Convention Shopping Hours
Friday, April 24, 2026: 9:00 AM – 5:30 PM
Saturday, April 25, 2026: 9:00 AM – 5:00 PM
Booths must be manned at all times during shopping hours.
Furniture Rentals / Drop Shipments: Capital Conventions will be our official service contractor this year. If you need a local shipping point, they will receive your drop shipments and then transport them to the Sturbridge Host. They also have booth accessories available for rental. You will receive further information concerning their services directly from them as time gets closer.
Electricity: All booths and tables have access to electrical hookup. Arrangements for electricity need to be made directly with the Sturbridge Host before the convention. More details will be included in the Capital Conventions exhibitor service packet.
Exhibitor Confirmations/Cancellation Policy: If the convention cannot be held due to fire, loss of electrical power, blizzard, snow, ice, flood, tornado, any other acts of God, or any other events or occurrences beyond the control or authority of MassHOPE, exhibitors agree not to hold MassHOPE responsible.
If an exhibitor cancels:
8 weeks prior to convention – full refund will be given
6 weeks prior to convention – 50% refund will be given
4 weeks prior to convention – no refund will be given
Exhibitor Name Badges: Each booth comes with up to two (2) complimentary name badges. Additional name badges may be purchased during the application process. All exhibitors (adults and children) must wear name badges at all times.
Children: We recommend you make child care arrangements for children not helping in your booth. Children must stay in your booth. Children under 12 years old found away from their booth without adult supervision, or of any age found in an unauthorized area of the hotel, will be returned to their parents with a verbal warning. Upon the third verbal warning from the convention committee, the exhibitor may be asked to leave the convention without refund.
Food / Beverages: No food or beverages purchased offsite may be brought in the Sturbridge Host Exhibit Hall. There will be a concession stand in the ballroom foyer selling breakfast and lunch options. Food purchased at the concession stand may be brought into the exhibit hall space. There are a variety of restaurant options in the vicinity of the hotel, from fast food to fine dining.
MassHOPE will provide morning coffee and tea on Friday and Saturday, 7:30 AM, until it runs out.
Exhibitor Workshops: There are a limited number of exhibitor workshop slots available, and we set a limit of one workshop per exhibitor. Additional workshop requests may be submitted and may be granted if availability allows. Please be prepared to submit a workshop title and description during the application process.
MassHOPE Bucks: MassHOPE will be selling discounted MassHOPE Bucks to pre-registered attendees in an effort to drive more business to our exhibitors. This has proven to be a big hit with attendees who come to the exhibit hall with a fistful of Bucks, ready to spend! You may accept these at face value as cash. At the end of the convention, you may present all collected MassHOPE Bucks to us for reimbursement.
Sales Tax: All exhibitors are responsible for their own licensing as well as the collection and payment of taxes on all sales. Please register and file with the Massachusetts Department of Revenue by visiting the Massachusetts Department of Revenue here.
Questions regarding any sales tax concerns should be directed to Jenny Esteves at the DOR.
Jenny Esteves: 508-421-2431 or estevesj@dor.state.ma.us
Please be certain to include your nine-digit tax ID number on your exhibitor application. We must have this information PRIOR to the convention.
Advertisements / Sponsorships: MassHOPE’s goal is to make our convention as profitable as possible for all participants. We offer a variety of advertising and sponsorship options for our exhibitors in an effort to help you expand your reach to our families. You will find advertising information on the Convention Ad Form. All exhibitors in our database, whether or not you will be present at our convention, are welcome to advertise or sponsor our event. Any questions, please email advertising@masshope.org
Payments for all advertisements and sponsorships, as well as ad submissions, must be received by March 7, 2026.
